The Advantages And Security Benefits of Email Faxing

Times have changed a great deal since the days of using big, bulky machines connected to dedicated landlines for sending and receiving documents. Though faxing is still a common way for businesses to transmit documents, the process has evolved significantly over the last several decades. At this point, digital faxing has largely replaced the conventional process, and people have an array of digital faxing solutions to choose from. 

For one, email faxing has become a go-to option. When faxing with your email, you can simply attach a document to an email and send it to a specific address. From there, the attachment is converted into a fax that’s automatically sent to the recipient’s fax number. On the other hand, when you receive email faxes, they’re sent as faxes and converted into digital files that come directly to your inbox. It’s a fast, simple way to send and receive faxes, and it offers a range of benefits. 

What Are the Advantages of Email Faxing?

One of the main advantages of email faxing is its simplicity. It’s easy to use, and it’s convenient. As mentioned, all you have to do is attach the file you need faxed to an email and send it. In terms of receiving, the document simply comes to your email as an attachment. Email faxing is also versatile. You can use a computer, phone, laptop, or tablet to fax documents as long as you have an internet connection. This faxing strategy can also be integrated into businesses’ other systems, like ERP, CRM, and CMS solutions. 

What Are the Security Benefits of Email Faxing?

Security is also a significant benefit of email faxing. These days, security is at the forefront of people’s minds. That’s the case with businesses as well as their partners, suppliers, distributors, and customers. Security threats are constantly growing, and regulations are continually being put into play to protect everyone who may be affected. 

Fortunately, email faxing is one of the most secure methods of data transmission. Systems that place an emphasis on security use encryption to protect faxes during transmission. Sent and received documents can also be protected by passwords and other forms of access control. Only those with the right authentication measures can access them. Those same methods can also be used to protect stored documents. 

Email fax services can also monitor who accesses documents, where they come from, and where they’re sent. If any wrongdoing arises, they can provide audit trails to trace the source of the problem. Like other forms of digital faxing, email fax also eliminates the problem of physical documents falling into the wrong hands. With conventional paper faxes, any document that’s left unattended on someone’s desk or on a fax machine can be a security risk. Digital faxing also reduces the risks of misdials and sensitive information inadvertently being sent to the wrong people. 

Boosting Security and Efficiency With Email Faxing

Faxing has long been one of businesses’ main communication tools. Today’s digital faxing solutions offer far more benefits than the conventional landline-based options of the past. Email faxing allows businesses and their clients to take full advantage of those benefits. Of course, ramped-up security is one of the main strong suits of all forms of digital faxing, including email, and that alone can go a long way toward protecting businesses and everyone they may share sensitive information with.

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